Overview

Gmail/Teams MCP refers to Model Context Protocol servers that enable AI assistants to interact with email and enterprise messaging platforms. Gmail MCP servers provide access to read, search, draft, and send emails through Google Gmail, while Microsoft Teams MCP servers integrate with the Microsoft Graph API to manage Teams conversations, channels, and organizational data.

Multiple community-built and vendor-maintained implementations exist for both platforms. Gmail MCP servers typically authenticate via Google OAuth or app passwords and provide tools for searching inboxes, reading threads, composing drafts, and sending messages. The Microsoft Teams MCP server connects through Azure App Registration with Microsoft Graph permissions, enabling access to chats, channels, user profiles, and meeting data.

Email and team messaging are the backbone of business communication. Granting AI assistants the ability to read sensitive correspondence and send messages on behalf of users introduces substantial governance challenges around data privacy, impersonation risk, and regulatory compliance — particularly in industries subject to communication retention requirements.

Key Features

Email Search and Retrieval

Search Gmail inboxes using queries, labels, and date ranges. Retrieve full email threads with attachments, headers, and metadata for AI-powered inbox analysis.

Message Composition and Sending

Draft and send emails through Gmail with rich formatting, attachments, and reply threading. Teams MCP enables posting messages to channels and direct chats.

Teams Channel and Chat Management

List, search, and interact with Microsoft Teams channels and chats. Retrieve conversation history, member lists, and channel metadata for context-aware AI workflows.

Contact and Profile Lookup

Access user profiles, organizational data, and contact information across both platforms for routing communications and understanding organizational context.

Calendar and Meeting Integration

Teams MCP provides access to meeting schedules, attendee lists, and meeting chat transcripts through the Microsoft Graph API for AI-assisted meeting preparation and follow-up.

Capabilities

Gmail/Teams MCP exposes 6 tools for AI agents. 1 require approval.

3 Read1 Write2 Send

Tool	Operation	Risk	Description
`send_email`Approval Sends an email via Gmail/Teams	Send	High Risk	Sends an email via Gmail/Teams
`read_email` Reads email contents	Read	Medium Risk	Reads email contents
`search_email` Searches email by query	Read	Medium Risk	Searches email by query
`create_draft` Creates an email draft	Write	Medium Risk	Creates an email draft
`list_labels` Lists email labels/folders	Read	Low Risk	Lists email labels/folders
`send_teams_message` Sends a Teams chat message	Send	Medium Risk	Sends a Teams chat message

Use Cases

Strategy-Aligned Use Cases

Email Triage and Prioritization

AI assistants can scan incoming emails, categorize them by urgency and topic, and present prioritized summaries to help professionals manage high-volume inboxes efficiently.

Meeting Follow-Up Automation

After Teams meetings, AI assistants can pull the meeting transcript, generate structured summaries with action items, and draft follow-up emails to attendees — all governed through approval workflows.

Cross-Platform Communication Search

Search across both email and Teams to find relevant discussions, prior decisions, or stakeholder communications when preparing for meetings or responding to client inquiries.

Automated Drafting with Review

AI assistants can draft email responses or Teams messages based on context and prior conversation history, but hold them for human review before sending — balancing productivity with governance.

Considerations

Before You Adopt

Email and chat messages frequently contain confidential business discussions, legal correspondence, personnel matters, and strategic deliberations. AI access to communication history must be tightly scoped to prevent unauthorized information exposure.
The ability to send emails or Teams messages as a user is an extremely high-risk operation. Erroneous or unauthorized messages can damage client relationships, leak confidential information, or create legal liability. Send operations should always require explicit human approval.
Industries such as finance, healthcare, and legal have strict communication retention and monitoring requirements. AI interactions with email and messaging must be logged and retained in compliance with these regulations.
Unlike project-scoped tools, email and messaging systems contain cross-functional data spanning every department and topic. A single overly-broad search query can surface information far outside the intended scope.
Both Gmail OAuth scopes and Microsoft Graph permissions can grant sweeping access. Organizations must follow least-privilege principles, granting only the specific permissions required for each use case.

Stratafy Fit

Integration Potential

4/5

Gmail/Teams MCP represents a critical governance priority for Stratafy. Email and enterprise messaging contain some of the most sensitive information in any organization, spanning legal, financial, personnel, and strategic communications. Stratafy enables essential controls including separating read-only search capabilities from message-sending permissions, enforcing human-in-the-loop approval for all outbound communications, scoping AI access to specific mailboxes or channels rather than entire organizational communication streams, and maintaining complete interaction logs for regulatory compliance. The high frequency of email and messaging use across every business function makes robust governance non-negotiable.

Gmail/Teams MCP